Mega Yacht Refit and Repair Yard  
Lowest Service Rates

At Rybovich, “To set the international standard for Super Yacht customer service - one satisfied customer at a time” is our mission.  We have made a name for ourselves in an exclusive and demanding industry through the integrity, innovation and dedication of our people.  Be a part of this innovative team in a crucial role that leads the delivery of quality work through talented people in our trade shops.

JobName
Billing Coordinator
JobDescription
The Billing Coordinator maintains the billing and AR functions of the Service and Marina Team. This position will work with Project Directors (“PD”) and their staff on all invoicing issues. In addition, this position will ensure proper allocation of time and materials to work orders and timely invoicing.

Responsibilities
• Work with Project Team to determine proper bill and statement formats as requested by each customer
• Generate weekly invoices for each work order and review with Project Team before submittal to customer
• Ensure proper set up of initial work order in Service Proposals, time keeping systems (TMAP) and financial systems
• Assist Project Team and Trade Managers with inputting and pushing approved AWA (Additional Work Authorization) requests into Service Proposals, TMAP and financial systems. Scan and save AWA’s in proper boat folders
• Review open purchase orders list to make sure all materials and outside contractors have been received on completed task and prior to final billing
• Make any corrections to billing pointed out by Project Team
• Assist with identifying actual write ups / write downs and calculation of realized rate for weekly forecast and month end analysis
• Provide additional information with respect to billings as may be requested by customer from time to time to satisfy their internal accounting needs
• Apply customer payments and ensure customer AR account is in good standing for accurate statement presentation
• Complete weekly and monthly marina, gate fee, storage, cooling towers and miscellaneous billing
• Post and apply credits as needed after obtaining proper approvals
• Collect customer information from all arriving customers (Billing info, credit card info etc.) and update lead contacts and create customers in the financial system

Required Skills
Service/Interpersonal Skills
• Dedicated to meeting the expectations of customers, through effective relationships, trust and respect
• Separates and combines tasks into efficient work flow to get things done, while simplifying to get more out of fewer resources
• Displays endurance and capacity for a fast pace
• Ability to take the initiative and work independently
• Tendency to be outgoing, people-oriented and participate with others
• With attention to detail, ensures project documents and invoices are complete, current, and stored appropriately
• Ability to multi-task and handle multiple priorities with a high attention to detail
• Overtime work may be required as customer service needs fluctuate Technical Skills
• Intermediate or advanced skills in MS Office suite (excel, word)
• Great Plains experience helpful but not required

Physical Requirements
• Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer
• The person in this position frequently communicates with customers who have inquiries about their bill, and must be able to exchange accurate information in these situations

Experience
• 2 - 3 years Accounts Receivable and Billing Experience in a high volume environment, with billable revenue collection exceeding $10 million annually
• Billing and collection activities that include large transactions with high net worth customers

Education/Certifications
• High school or GED required
• Undergraduate degree preferred in Business or Accounting
If you are interested in a career at Rybovich, please forward your resume or CV to HR@Rybovich.com

Rybovich  provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, national origin, age, disability, marital status, or status as a covered veteran in accordance with applicable federal, state and local laws.

Rybovich strongly advocates a safe work environment and a workplace free of drugs and alcohol. Rybovich requires pre-employment drug and alcohol screening.

 

INFO@RYBOVICH.COM
4200 NORTH FLAGLER DRIVE  |  WEST PALM BEACH, FLORIDA 33407, USA
(+1) 561 844 1800